First: Criteria for choosing the dean of the college, (the representative)

A – (Efficiency)

1- He must be of Egyptian nationality.

2- To have a PhD in one of the college’s specializations.

3- He has held the position of professor in the college for an appropriate period of actual work, and he has been working in the college for at least two previous academic years.

4- He should not have been previously convicted of a criminal penalty for one of the crimes stipulated in the Penal Code, or similar crimes in private laws, or a penalty that restricts freedoms, or a crime against honor or trust, unless he has been rehabilitated.

5- Not to have been subjected to disciplinary punishment, unless it has been erased.

6- He must not have previously held a job for the same degree for two full periods of up to six years.

B- (Scientific Activity)

7 to be a follower of scientific research, such as publishing research, supervising scientific theses, and participating in research projects and conferences, which adds to him a distinguished scientific record in research and scientific activities.

8- Membership in scientific societies (local and international) whenever possible.

C. (Administrative and Leadership Capabilities)

9 enjoy leadership qualities that enable him to deal with different groups within the college (the agent – faculty members – the aid staff – administrators – workers – students).

10- He has the ability to face crises, resolve disputes, and manage with scientific methods, while accepting constructive criticism.

11- Has the ability to involve all parties involved in the collective decision-making process.

12- To have the necessary skill, which enables him to deal with the latest available technology.

13- The ability to find funding sources to develop the self-resources of the college.

14- He has an information base on the legislation, laws and regulations governing the university affairs administration, enabling him to have a good knowledge of the college’s departments, and the duties and duties of each department.

15- Obtaining training courses in one of the areas of leadership and governance or university administration – when possible.

16- To have at least two training courses in the following fields:

(Methods and skills of management – time management – crisis resolution – strategic planning – standards of the National Authority in Institutional Accreditation – management of financial and human resources).

17- The ability to participate effectively in scientific and administrative councils and committees, at the level of (department – college – university)

18- Enjoying health safety and being able to work for long hours.

D- (Participation in student activities and services)

19- To have effective participation with students through various activities: (families – riders – trips – seminars – scientific meetings).

20- He should have a future vision for student activities inside the college, and work to place it in competition centers with other colleges.

21- Providing the full opportunity for students to participate – seriously – in the various student activities, while developing a plan to compensate them for the time of the academic studies, if possible.

22- To be able to improve the service that students receive, wherever possible, from the college’s departments and departments.

E- (Participation in community activities)

23- The ability to participate in awareness activities and community service.

24 that he can draw appropriate policies to achieve societal participation in: education and scientific research in the college, in a way that achieves community service.

F- (Cooperation and good relationship with colleagues and superiors)

25- The ability to support positive social relationships between workers, faculty and students.

26- Respecting the privacy of faculty, staff, and students.

27- Appreciating the importance of practicing teamwork and its mechanisms to accomplish educational and administrative tasks.

28- To enjoy a good reputation and prestigious scientific standing in academic and societal circles.

The following conditions are also added when selecting an agent

29- The ability to participate in preparing program descriptions and reports.

30- To be a member of the university’s internal committees.

Second: Criteria for selecting the head of the scientific department

A – (Efficiency)

1- He must be of Egyptian nationality.

2- He must have a PhD in one of the department’s specializations that he will head.

3- He has held the position of professor in the college for an appropriate period of actual work, and he has been working in the college for at least two previous academic years.

4- To be among the three oldest professors working in the department.

5- He must not have previously held a job for the same degree for two full terms.

6- Not to have been subjected to a disciplinary sanction, unless it has been erased.

7 – He must not have been previously convicted of a criminal penalty for one of the crimes stipulated in the Penal Code, or similar crimes in private laws, or a punishment restricting freedoms, or a crime against honor or trust, unless he has been rehabilitated.

B- (Scientific Activity)

8- To be a follower of scientific research, such as disseminating research, supervising scientific theses, and participating in research projects and conferences, which adds to him a distinguished scientific record in research and scientific activities.

9 Membership in scientific societies (local and international) as possible.

C. (Administrative and Leadership Capabilities)

10- Enjoy leadership qualities that enable him to deal with different groups within the college (dean, deputy, faculty, assistant staff, administrators, workers, students).

11- The ability to face crises and resolve disputes within his department by scientific methods, while accepting constructive criticism.

12- The ability to involve all parties involved in the collective decision-making process.

13 to have the necessary skill, which enables him to deal with the latest technology available.

14- He has an information base on the legislation, laws and regulations governing the university affairs administration, enabling him to have a good knowledge of the college’s departments, and the duties and duties of each department.

15- To have at least two training courses in the field

 

Mechanisms for dealing with the institution’s problems

-Mechanisms to deal with increasing the numerical density of students

-The increase in the number of students is dealt with based on what is determined by the Supreme Council of Universities for the acceptable numbers in the college in light of the area and the capabilities available in the college.

-The division of study levels into groups, which is commensurate with the spaces in the lecture halls and laboratories

-Providing the necessary and sufficient capabilities of the devices and means of education to prepare laboratories and clinics in a manner that does not violate the educational process.

-The lectures and labs schedule for the different study groups is carefully developed to make the greatest use of the lecture halls and laboratories so that it is in line with the requirements of the National Authority to ensure the quality of education and accreditation.

2-Mechanisms to deal with insufficient resources

-Working to develop the college resources from special units.

-Working to create special teaching programs at the undergraduate and graduate level, offering an outstanding graduate with a high degree of specialization..

-Establish proven and documented mechanisms to attract more international students.

3-Mechanisms for dealing with private lessons

1-Academic supervision and support for students

2-Uncovering struggling students and trying to help them through a publicized mechanism.

3-Record attendance and leave for students in lectures and laboratories

4-Existence of an academic advisory plan

5-The presence of declared office hours for faculty members and the assisting body

6-According to the faculty accountability system, the penalty for a dismissal member is in the case of giving private lessons, which the Disciplinary Board may issue only.

 

4-Mechanisms for dealing with deficits or surpluses in the number of faculty and support staff

In the event of a lack of faculty, the following is followed:

1-Appointing, borrowing, or seconding faculty members from other colleges to fill the deficit in some specializations

2-Priority of registration for the academic degrees in the college from the assisting body in disability specializations and according to the time plan that was set by the supervisors of the faculty members

3-Combine the small groups into one large group to reduce the number of hours of teaching in the departments temporarily, without contradicting the reference percentages.

4-The use of faculty members from research centers.

5-Appointing new teaching assistants and assistants to suit the teaching load and the five-year plan for the college.

6-Extension of the teaching schedules by increasing the number of working hours with the presence and attendance system in the framework of flexible hours

Plans to take advantage of the increase in faculty members:

-Teaching one course with the participation of more than one member according to the major.

-Employing the expertise of the extra faculty members in holding scientific or training courses.

-The contribution of the extra members in carrying out research projects funded by the university or external parties.

-Excess Aid members supervise student projects and research.

-Supervision of the extra members and the work of their assistants in the college units according to the specialization.

-The extra members should follow up the organization of work in the department’s labs to ensure efficient performance of the devices and equipment therein.

-The division of large numbers of batches in academic groups into small groups that accommodate the increase in the teaching staff on one hand and raise the quality of the educational process on the other hand.

5-Mechanism of complaints and suggestions

_First, the goal of establishing a complaints mechanism.

_ That the faculty have an administrative system in dealing with complaints that guarantees

_Confidentiality of the complaint  .

_The complainant should not be harmed .

_Speedy settlement of the complaint, and this should not exceed a specified period by the College Council

_ Who are the complainants?.

*the students

*Employees of the administrative apparatus.

*Members of staff teaching .

*The patients.

_Mechanism for receiving complaints .

*Either through complaints boxes located next to the offices ( Dean – Vice Dean for Student Affairs ).

*Or directly submitted to ( Dean – Vice Dean for Student Affairs ).

_The complaint should include ( name . Telephone number . Email ).

_Instruct students how to deal with problems .

_If the problem is related to the curriculum, including difficulties in lectures or practical applications:

*The student must go to the faculty members .

*If the response is not made, then he should go to the department board chairman .

*If the response is not made, submit the complaint in writing to the Vice Dean for Education and Student Affairs .

*If the response has not been made to the dean, either directly or submit the complaint to the dean’s secretariat .

_If the complaint is regarding mistreatment from colleagues, security personnel, or otherwise, the student should file the complaint in writing to the college’s under-secretary for education and student affairs directly, or place the complaint in the complaints box next to the office of the college’s undersecretary for education and student affairs.

_If the complaint is regarding the failure of the youth welfare officials to respond to any student activity, the student should submit the complaint in writing directly to the Vice-Dean for Education and Student Affairs or by placing the complaint in the complaints box .

_If the complaint is concerned with the lack of response to student affairs in providing aid and meeting your requests related to the practical process in its various forms, the student must file a complaint with Education and Student Affairs .

_If the complaint is regarding the academic timetables or the final exam schedule, the student should submit the complaint and written to the College for Education and Student Affairs .

_If the complaint is about the results of the exams, the student must write a memo and register the academic courses that you wish to review monitoring their bicycles, and the student must submit the memo immediately after announcing the result and for a maximum period of two weeks, and the Vice-Dean for Education and Student Affairs .

_If you want to get student support through the Social Solidarity Fund, whether supporting academic expenses or university book support, you should go to the Youth Welfare Department and submit the required documents, and if you find it difficult, you should go directly to the Vice-Dean for Education and Student Affairs to overcome the difficulties that you face according to the established support and controls Ruling .

_Instructions for employees of the administrative apparatus to deal with complaints .

*You should, while there is a complaint, write the complaint and submit it to the head of the administrative department concerned with the college .

*If the response has not been completed, you should address the complaint in writing to the College Secretary .

*If the response has not been completed, you should address the complaint in writing to the dean of the college.

            _Instructions for faculty members on how to deal with complaints .

*You should contact the department head .

*If the response has not been completed, you should refer the complaint to the dean of the college.

             _Instructing patients how to handle complaints.

*In case of a complaint, the patient should go to the clinics committee .

*If the patient does not respond, the complaint should be addressed in writing to the employee in charge of the office of the Dean of the College.

_Mechanism for examining and responding to complaints .

_Complaints are collected from the Student Complaints Fund every week,they are examined by the Complaints Committee and handed over to all competent authorities

_Complaints from anonymous are recorded in a special record and are not neglected and given a serial number added to the phrase anonymous. It is to be studied and to benefit as much as possible from its contents by the complaints committee..

-Complaints are dealt with seriously, transparently and impartially, while ensuring that the nature of the relationship with the complainant is not affected, whether external or internal. .

_Consultation is held between the Chairman of the Complaints Committee and the College’s Administration in case it is necessary to resolve some problems that require taking the opinion of the administration in solving them without others or expediting the immediate solution to them..

              _Mechanism to respond to students’ complaints .

*The complainant can be reached by contacting him directly or by e – mail .

*Or via the college website .

*Or through a special plaque placed in front of the Office of the Vice President for Education and Student Affairs in the event of a group complaint.

_Register the work of the complaints committee .

*The work of the committee is required to be registered in special records and to produce statistics monthly or periodically, and they are presented to the college council .

 

The name   Section
E-mail   Specialization
The complaint

 

 

 

 

 

 

Important Alert:

1-The contact information of the complainant should be written name quadrant – group, specialization and group – email in order to speed communication between the members of the committee.

2-He will not pay attention to anonymous complaints.

3-Copies of the complaint form are printed and placed in the secretariat office and with the officials of the Complaints and Suggestions Committee and the Students’ Union

 

Optimization proposal form

The name   Section
E-mail   Specialization

Proposals for improvement

  

6-Mechanism for submitting complaints from exam results 

The door for grievances opens for colleges in the first week of the results appearing in the college and on the university’s website and special pages on social media.

The application is submitted according to the form prepared for that in the Student Affairs Department.

The grievance is submitted within a week of the result.

An individual grievance is submitted separately.

Then each form is sent to the competent control.

The monitoring of works for the year, final theoretical and uncorrected parts is reviewed only, if any, within two weeks.

A report of whether or not the result has been submitted for the grievance has been submitted to the Student Affairs Department  .

A copy is sent to the Department IT

The complainant is informed of the complaint result.

In the event that the grievance result is not sent to the student within two weeks, the student is referred back to find out his result from the Student Affairs Department, and take corrective measures to find out why a letter was not sent from the department ITFor the student.

7-Mechanism for identifying troubled students

How to identify struggling students:

Reviewing the students ’grades periodically after the semester and semester exams, and identifying the students who fail and have low rates

The faculty member periodically reviews student absenteeism throughout the semester

The academic advisor follows up on the students’ complaints themselves about any academic failure during the study periods

Continuous evaluation of students during training courses by the training officer and submitting a report to the academic advisor for each student.

Preparing reports from the academic advisors on the students who are in trouble, to be presented to the department head, course professor and academic coordinator of the course..

Examine the defaulters’ papers of their assigned tasks , the answers papers, the evaluation papers, and the follow-up file .

Discussing with faculty and their assistants with direct contact with troubled students  .

Discuss with students who are struggling to know the obstacles and problems facing them and ways to solve them.

In severe cases of non-performing students, follow up with parents in the form of meetings and sending registered letters, as well as written pledges

8-Dealing with the deficit and the surplus of the administrative apparatus

First How to deal with the surplus:

Rehabilitation of the faculty staff, in order to carry out other tasks that the different departments may need in the future, and this can be done through transformational training where excess human resources are trained to do other work that the university may need.

Maintaining some competent employees to face resignation or end of service cases

Carrying out temporary transfers during the half-year or summer vacation periods of some employees to work in other departments to gain experience between these departments each other while preserving their material rights

 

Second How to deal with disability:

-By hiring new employees

-Assigning employees to work part-time

-Merging more than one job if it is within the same administration by increasing the financial compensation

-Follow a policy of appointing new graduates in the case of jobs that do not require previous experience and training after joining the job.

-The college raises the level of wages and incentives to be a source of attraction for employees.

9-The mechanism that is taken in case of non-compliance with the professional ethics of academics

The faculty accountability system for the college in accordance with the provisions of the Universities Law .

After reviewing the Universities Act No. 49 of 1972 in Part II on faculty members  :

Forming a disciplinary council at the university in accordance with Article 109 of the aforementioned law

That its members be gentlemen:

1-Vice President of the University and appointed for a year by a decision of the University Council . ( President ).

2-Professor from the Faculty of Law ( member )       .

3-Counselor seconded from the State Council ( member ).

– With regard to faculty members of the college

According to the provision of Article 105 of the Universities Law, the President of the University assigns a faculty member to the Faculty of Law to conduct an investigation with a faculty member in what is attributed to him, taking into account that the degree of the investigator is not less than that of the investigator with him  .

The results of the investigation are presented to the university president, who has the right to preserve the investigation or to impose upon him the penalties stipulated in Article 110 ( alerting or blaming ) after hearing their statements and achieving their defense, and his decision is justified and final..

The President of the University may refer the faculty member with whom he is investigating to the Disciplinary Board if he considers that what he committed is subject to that.

 According to the provision of Article 106 of the Universities Law, the president of the university has the right to temporarily suspend a faculty member if his investigation interest requires that the suspension period exceeds three months. If the president of the university wishes to renew the suspension period, the matter is submitted to the Disciplinary Board for a decision to be taken..

 Noting that the decision to suspend the faculty member results in stopping the payment of a quarter of his salary from the date of the endowment unless the Disciplinary Council decides to pay the full salary during the suspension period, and the endowment must be presented to the Disciplinary Board within a month, otherwise it would result in a violation of that to pay the full salary until the Council decides what it sees when Show it to him.

If the investigation ends in the preservation, innocence, or infliction of a warning or blame penalty, what has been suspended from the salary will be suspended . Whereas if the penalty is more severe than that, the punishment issued includes the position of the suspended percentage of the salary, provided that the punishment includes an explicit text on it.

According to the text of Article 107 of the Universities Law, a faculty member referred to the Disciplinary Board is declared with a statement of the facts assigned to him and a copy of the report of the investigation result by a registered letter with the acknowledgment of receipt before the disciplinary board session for a period of not less than twenty days.

According to the text of Article 110 of the Universities Law, the penalties imposed on a faculty member are as follows:

1-The alarm.

2-Blame.

3-Blame with a delay in the bonus due for one period or a delay in promotion to a higher degree for two years

4-Insulation while retaining reward.

4-Isolation with denial of bonus within a quarter.

Noting that any act on the part of the faculty member would affect his integrity or relate to giving private lessons whose punishment is exclusionary, which the disciplinary board may only issue . Noting that the disciplinary suit ends with the member of the teaching staff submitting his resignation, except for financial violations

work ethics
These are the principles that are the basis for the behavior required of the members of the profession and the criteria that the organization relies on in assessing their performance positively and negatively.

Business ethics is an administrative necessity
Although every person should demonstrate business ethics, the organization’s management must establish controls and penalties that make employees abide by business ethics.

For more code of ethics click here